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Plan Your Exhibit

2026 Rules & Regulations | Service Manual  | Exhibitor Portal | Pre-Show Checklist 

As an exhibitor at WUI, we want to make sure you have a positive experience. This page will be your first stop for all the logistical information and forms needed to set-up your exhibit. Order forms, including housing and exhibitor registration details are below.

myWUI - Exhibitor Login

Don't miss out on this important show task managment and marketing tool! An Access Key is required and should have been emailed to the main exhibitor contact. For additional assistance, contact exhibits@iafc.org. Within the portal you can:

myWUI Login

Full Schedule-At-A-Glance

Schedule is subject to change

Monday, March 23 1:00 PM - 4:00 PM Vehicle Move-In* (form required)
  1:00 PM - 4:00 PM Exhibitor Move-In
Tuesday, March 24 8:00 AM - 3:00 PM Exhibitor Move-In
  8:00 AM - 11:00 AM Vehicle Move-In* (form required)
  3:00 PM All booths must be set-up
  4:30 PM - 6:30 PM Show Open (Reception)
Wednesday, March 25 9:00 AM - 1:30 PM Show Open
  1:30 PM - 5:00 PM Exhibitor Move-Out
  5:00 PM All exhibitors must be moved-out.

*Vehicle displays MUST submit a Form prior to Move-in.

2025
August 1 Final Payments Due - Login to your myWUI to pay online or download your invoice. Access Key required, contact exhibits@iafc.org for assistance.
  Late Fee ($200) added to any outstanding balances more than 30 days past due.
2026 (All deadlines will be COMING SOON)
 Feb 17 Hotel Reservations Deadline 
Feb 23
 Expo Group Discount Deadline 
Late Feb EAC Authorization Form 
  Vehicle Request Form 
Early March Shipments begin to be accepted at Advance Warehouse
March 13 Last Day for Advance Warehouse receiving without additional surcharge.
March 17 Pre-Show Attendee List sent to those that purchased. (Coming Soon)
March 23 Move-In begins
March 23 Direct Shipment receiving begins
  All exhibits must be set by 3:00 PM
March 25 Move-out: All carriers check-in by 3:00 PM
  All materials must be removed by 5:00 PM
April 3 Post-Show Attendee List sent to those that purchased. 

Peppermill Resort
2707 South Virginia Street
Reno, NV 89502
Ph: (800) 282-2444
www.peppermillreno.com

Book Your Hotel
In order to secure WUI conference room rate, please only use the links provided on the Hotel Page. Booking outside of room block will not guarantee you the listed rates. Housing is coming soon. 

2026 Room Rates:
Peppermill Tower: $140/night plus taxes
Tuscany Tower: $190/night plus taxes

Exhibits Facility
Exhibits are located in the Tuscany Ballroom. All freight will be offloaded via pallet jack. Please contact exhibitorservice@theexpogroup.com if you require a fork lift to unload your vehicle. Be sure to complete the Vehicle Display Form (coming soon), if you will have a vehicle in your booth. 

Parking Info
Peppermill visitors and guests have access to the parking garage. View additional travel info.

Registration is LIVE.
Register Now 

  • ALL exhibit personnel MUST register to attend.
  • Each exhibiting company receives:
    • 3 Registration Badges per 100 SF
    • And 2 additional badges for each additional 100 SF.
  • Your company's unique Promo Code has been emailed to the main exhibitor contact.
  • You can register for additional exhibitor badges ($195 each) once your allotment is utilized.

Registration changes, contact IAFC Conference Team: email / (703) 273-0911
Exhibitor promo code questions, contact IAFC Exhibits: email / (703) 896-4830

Booth Package / Each exhibiting company receives:

  • One 6' black draped table
  • Two side chairs
  • One Wastebasket
  • Linear booths with pipe and drape will also receive one 7" x 44" company identification sign
  • Ballroom is carpeted
  • Exhibitor booth liability insurance via Rainprotection.

Not included with booths: A/V, Electrical, Furniture, Shipping

Here are all the official vendors for WUI 2026. Watch for the deadlines and remember, ordering prior to the deadlines can save you up to 30%!

SERVICE CONTRACTOR - THE EXPO GROUP
  • What Can Be Ordered:
    • Additional Furniture
    • Electrical 
    • Carpet (ballroom is carpeted)
    • Labor
    • Shipping/Material Handling 
  • Full Exhibitor Service Manual - Discount deadline Feb. 23, 2026
  • Submit electrical and telecommunications floorplans in advance. This allows The Expo Group and the Peppermill to review prior to your arrival onsite.
  • Questions/Submit Order Forms:
A/V, ELECTRICAL - PEPPERMILL RESORT

An EAC will only be granted access to the show floor if show management has received the EAC Work Authorization Form and a valid Certificate of Insurance (COI). There will be no exceptions. EAC Forms and COIs are due mid-February.  

Registration/Badge Pick-Up
  • Expidite the badge pick-up process. Pre-register staff online before arriving.
  • ALL booth personnel must check-in at the Registration desk.
  • Registration Location: Outside the General Session Room (Tuscany Ballroom)
  • Registration Hours:
    • Sun., Mar. 22 | 7:00 AM – 4:00 PM
    • Mon., Mar. 23 | 7:00 AM – 4:00 PM
    • Tues., Mar. 24 | 7:00 AM – 5:00 PM
    • Wed., Mar. 25 | 7:00 AM – 4:00 PM
    • Thurs., Mar. 26 | 8:00 AM – 11:00 AM
On-Site Contacts

IAFC Exhibits 
(703) 896-4830 | Exhibits@IAFC.org

The Expo Group
(972) 580-9000 | ExhibitorService@theexpogroup.com
Available 8:00 AM - 5:00 PM | During Move-in and Move-out

Electrical & A/V - Peppermill Resort

Move-Out Info
DO NOT begin packing or dismantling your booth prior to 1:30 PM.

Shipping with The Expo Group
Have all carriers check-in by Mar. 25, 2026 at 3:00 PM.

The Expo Group will begin returning cartons, plastics cases, wood crates and other material sent to empty storage shortly after show close. Please note this process may take a while.
After your materials are packed, labeled and ready to go; return a 'completed' Material Handling Agreement to the service desk. ***REQUIRED***

Do not leave your The Expo Group’s Outbound Material Handling Agreement with your equipment at your booth. If you leave the Material Handling Agreement in your booth with your freight, we will not know that your freight is ready to be loaded out.

You can also submit online (coming soon) to The Expo Group without going to the service desk.
You’re already exhibiting at WUI, but how can you increase your chances for attendees to see your message or find you in the exhibit hall? The IAFC Exhibits Team have put together some options from sponsorships to marketing tools to aid your efforts.

Full payment is due within 30 days of booth reservation. Please note that payments more than 30 days past due are subject to a $200 late fee. Login to your myWUI - Exhibitor Login to pay online or download your invoice. Access Key required, contact exhibits@iafc.org for assistance.

  • October 15, 2025 - Full payment due
  • Late fee of $200 added to outstanding balances
  • Cancellations:
    • On or before October 15, 2025 - The IAFC retains 50% of the total amount. If payment has not been received, 50% of the total amount is due.
    • After October 15, 2025 - The IAFC retains 100% of the total amount. If payment has not been received, 100% of the total amount is due.

IAFC has partnered with specific official vendors/contractors. For insurance and safety reasons, the official contractors designated must be used for the following services (no exceptions will be made). To view a list of the vendors and their info please refer to the Exhibitor Service Manual (coming soon).

**Important Notice to Exhibitors**
Beware Unofficial Vendors
Companies approaching Exhibitors or Sponsors not found in the exhibitor manual are not officially affiliated with the Show and IAFC cannot assist with any disputes or issues. In addition, materials brought into the facility for display purposes, etc. by companies not on this list may be charged for material handling fees in addition to the fees charged by an UNOFFICIAL vendor.

Beware of Poachers
Exhibitors are often contacted by various vendors looking to get your business. Some of these companies may misrepresent themselves as being associated with IAFC. You may be solicited by companies selling attendee lists, housing companies, etc. If you have any questions, please contact us prior to ordering. Note, IAFC is the only provider with access to attendee lists. 

Questions?

Email the the IAFC Exhibits Team at Exhibits@IAFC.org or call us (703) 896-4830.